The Do’s and Don’ts of Using Cheques
April 23, 2021
It is very crucial to know the dos and don’ts of using cheques. This will help you be alert and also will avoid mistakes and errors while doing payments.
Although we are moving towards an increasingly cashless economy, especially due to the slew of initiatives taken by the government lately, cheques are still quite common and preferred by a large number of businesses and individuals.
Just like any other banking product, cheques are to be used carefully in the correct manner, lest there should be problems with the transaction or otherwise.
Below we have mentioned the Dos and Don’ts that will be helpful for you.
The Do’s of Using Cheques
- Use a permanent ink pen for writing a cheque and make sure that the text is neat and perfectly legible.
- Make sure that there are no corrections/modifications/erasures on the face of the cheque as it may lead to its rejection.
- Destroy a cheque completely if it’s soiled or damaged.
- Ensure that no cheque is removed from your cheque-book without your knowledge. If you find one missing, then report it to your bank immediately.
- Make sure that there are enough funds in your bank account before you issue a cheque. Otherwise, not only you may have to pay a penalty, but the person depositing the cheque will also have to pay a penalty.
- Write “canceled” across a canceled cheque so that it can’t be misused.
- When sending cheques by mail using a window envelope, ensure that the envelope is of good quality. This prevents cheques from being revealed when the envelope is held against any light.
The Don’ts of Using Cheques
- Leave space in between the words and write the word “only” after the amount in words. Also, do not leave space before the numerical amount and start as close to the word “Rs.” or the symbol “₹”.
- Sign a blank cheque or offer one as payment.
- Fold or staple a cheque, as it may affect the clarity of the written text along the “fold” or staple. Additionally, the MICR field may also get damaged which is one of the most common reasons why cheque processing systems reject the cheques.
- Develop a habit of keeping your chequebook pre-signed.
- Write around the MICR band that’s located at the bottom of a cheque, or the CTS portion that’s located on the left side of the cheque.
- Do not use a laser printer, felt tip pen, erasable pen or pencil, or other printing techniques, which can be easily erased and written over, to write details on a cheque.
Remember the above dos and Don’ts to avoid any problems or hurdles while using cheques.